Best Secrets and Tricks of MS Word: When it comes to word processing, Microsoft Word is the one. As part of the Microsoft Office productivity package, more than one billion office users trust the program every day. However, although many consumers use Microsoft Word, not everyone knows how to maximize program capabilities. Microsoft Word is packed with a multitude of features that can help facilitate the creation of documents, reports and text files. And when your daily work becomes easier, it becomes more productive and more efficient, which should be the ultimate goal of any piece of software.
Here, we have made a series of tips, tricks and time savers to enhance the use of Microsoft Word. Most of these suggestions work with all versions of Word, however some are exclusive to newer versions.
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1. Copy, paste and cut with keyboard shortcuts:
Ask anyone who knows these shortcuts: Ctrl + C to copy, Ctrl + V to paste and Ctrl + X to cut, and they will testify about their critical nature that saves time. Master these three basic commands first and you'll find yourself zooming through the creation of documents at amazing speeds.
2. Zoom in or out quickly to save eyestrain:
Some people like to work in a Microsoft Word window enlarged to 150%, while others like to eliminate the need to scroll left and right or up and down to 75% to see a document in their whole. Either way, use the Window> Zoom button to choose the setting that works best for you, or look for the “100%” tab with a slider at the bottom right of the document to simply concentrate or out.
3. Delete whole words at once:
Instead of slowly pecking the keyboard to erase text, or press and hold the Backspace key to delete whole words or phrases, press Ctrl + Backspace with the cursor placed after a word you want to erase at once, making a tedious task much easier .
4. Use Smart Lookup to search the Internet:
Every time you highlight a word or phrase and right-click on it, you will see "Smart Search", which serves as a quick shortcut to surf the web, without slowing down to open a separate browser window. From word definitions to news scans, this powerful tool can transform a simple question into a great deal of knowledge.
5. Remove unwanted format:
The strange format can slow it down, so instead of trying to fix one thing at a time, press Ctrl + Space or click on the Clear all highlighted format button
6. Tell the program exactly what you would like to try to to:
Most recent versions of Word include a handy "Tell me what you want to do" field at the top of the toolbar. Insert a word or phrase associated with any instruction and therefore the program can quickly identify the command you're trying to find.
7. Use multiple clicks to select copy fragments:
Instead of using the tedious drag-and-drop method, you'll use your mouse to pick pieces of copy: double-click on a word to spotlight it, or triple-click to highlight a sentence or entire section.
8. Quickly insert links in a document:
Like the copy / paste / cut commands, learning the keyboard shortcut to add web links to a document, Ctrl + K, will save a lot of time and quickly become one of the sharpest tools in your kit.
9. Select the default font you want:
Don't you like Calibri or Cambria? Do you prefer Arial to Times New Roman, or do you like the modern nature of Verdana? The best part of Microsoft Word is that you can choose the default font: this command differs depending on the version, but the most reliable way is to click Format> Font, select the attributes you would like then click Default.
10. Quickly and easily Find any word what you want:
Instead of using the mouse to navigate to the Search command, click Ctrl + F to open the window in earlier versions of Word or automatically move the cursor to the Search in document menu that always appears on the toolbar in the latest versions.
BONUS TIP: Increase or decrease the font size:
To increase the font size of a Word document quickly without having to change the font size, select the text you want to resize and press Ctrl + Shift + <to increase the font or Ctrl + <to decrease it.
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